Better Onboarding, Fewer Meetings

*This post was originally sent in our March newsletter

The Hidden Cost of Too Many Onboarding Meetings

Onboarding is crucial, but let’s be honest, most new hires don’t need more meetings. They need clarity, structure, and time to ramp up effectively. Yet, studies show that the average employee spends 62% of their workweek in meetings, with 30% of those meetings deemed unnecessary. For a new hire, an overloaded calendar can feel like drinking from a firehose, leading to information fatigue, disengagement, and slower time to productivity.

The solution isn’t to eliminate meetings altogether, it’s to be intentional about which meetings truly add value. Instead of one-off meetings for every piece of onboarding information, companies that implement structured onboarding sequences see 50% higher new hire productivity and 82% better retention rates in the first year. By templatizing key touchpoints, automating scheduling, and providing async resources, teams can ensure consistency without overwhelming new hires. With Allboarder, you don’t have to start from scratch—our pre-built onboarding templates help you get started quickly while maintaining flexibility to customize for your team’s needs.

For example, instead of three separate meetings for company values, benefits, and team introductions, companies using onboarding automation tools can bundle key topics into structured sequences—balancing real-time engagement with self-paced learning. This approach not only frees up leadership’s time but also allows new hires to revisit important information as needed.

The data is clear: when onboarding is streamlined, employees ramp up faster, stay longer, and feel more empowered in their roles. Instead of scheduling another “quick sync,” consider whether a well-placed document, video, or structured onboarding sequence could do the job just as effectively—without adding to calendar chaos.

What’s New in Allboarder?

Streamline Your Scheduling with Blueprints

Allboarder’s Blueprints make it effortless to templatize and automate sequences of meetings and tasks. Instead of manually scheduling each event or to-do item, you can create a blueprint once and assign it to various people, automatically adding those events and tasks to their calendars. This ensures consistency and efficiency in your onboarding and recurring processes, reducing administrative overhead and improving alignment across your team.

To help you get started even faster, Allboarder offers pre-built templates designed for common onboarding needs. Here are three of our most popular templates you can use right away:

✅ New Employee Company Onboarding, 3-Day Program – A focused onboarding plan to get new hires up to speed efficiently.

✅ New Employee Company Onboarding, 5-Day Program – A more comprehensive onboarding experience spread across a full workweek.

✅ Onboarding Buddy Schedule (First Month) – A structured guide to ensure onboarding buddies provide the right support at the right time.

Start with one of these templates today and take the guesswork out of onboarding!